The Best Data Protection Training Tools for Employees

As organizations strive to fortify their defenses against data breaches and to meet regulatory compliance, the critical role played by a security-conscious workforce matters a lot.

Regardless of whether your entity is a large multinational enterprise or a small-scale business, the importance of having knowledgeable and watchful employees cannot be understated

The landscape of data protection and privacy regulations such as Europe’s GDPR, U.S. federal and state data privacy laws, and others–can be complex for organizations to navigate. However, when equipped with a skilled security-aware workforce, adherence to data protection regulations transforms into a thorough comprehension of the legal and ethical obligations that steer the practices of managing data security and privacy.

At the heart of the matter lies the realization that data is the lifeblood of modern businesses. Whether it’s customer information, intellectual property, or sensitive internal communications, the data that organizations handle is a treasure trove for cybercriminals and a regulatory focal point. This is where data protection training comes in.

Here is our list of the best data protection training tools for employees:

1. KnowBe4 A platform of training courses for the finance industry that educates corporate users on how to spot phishing attempts.
2. SANS Security Awareness Training options from a leading cybersecurity advisory body with video courses and phishing simulations for testing.
3. IAPP Data Protection Training Courses chosen by individuals for career advancement or by companies for employee training.
4. Fortra Terranova Security A training platform that focuses on data privacy issues, including standards compliance.
5. VIPRE Inspired eLearning A library of training videos on a wide range of topics that includes data protection standards and phishing detection and avoidance.
6. Skillsoft This training platform is intended for career development training that companies would buy for their employees.
7. OneTrust Platform Extensive facilities for data privacy management and compliance that include research and guidance on best practices.

In this article, we present the Best Data Protection Training Tools for Employees. From interactive simulations that immerse your staff in real-world scenarios, to customizable modules that cater to your organization’s unique needs, these tools stand as the vanguard of a new era in employee security awareness training.

The Best Data Protection Training Tools for Employees

1. KnowBe4

KnowBe4 has earned its reputation as a trailblazer in the field of security awareness and data protection training. One of its most notable attributes is its interactive and engaging content delivery. Gone are the days of dry and mundane training sessions. Its user-friendly interface, coupled with a variety of multimedia elements, makes learning not only effective but enjoyable. The platform offers a vast library of customizable data protection training modules that cater to the specific needs of diverse organizations.

Key Features:

• Specialized training for the financial sector
• PCI DSS and GDPR
• Phishing awareness training
• Training for customers
• Employee training

Why do we recommend it?

KnowBe4 offers a range of security awareness training for employees and also has a unit that provides training for the customers of eBanking platforms. Training courses include testing points to check that trainees are absorbing the education. The platform also provides a phishing simulator. The provider also produces compliance training.

KnowBe4’s impact is most pronounced in its ability to empower employees as the primary guardians of data within an organization. Through real-world simulations and scenario-based training, employees are immersed in situations that mirror the complexities of actual data breaches. This hands-on approach not only enhances their understanding of potential threats but also hones their skills in identifying and responding to suspicious activities.

Who is it recommended for?

KnowBe4 has a minimum user count per subscription of 25 members. So, that tells you the smallest company that this package would suit. Above that level, there is no limit to the size of the business that would be interested in the platform’s services. Fees are levied per user, which makes the platform very scaleable.

Its training content delves into the nuances of data protection and privacy regulations, among others, enabling employees and organizations alike to understand their responsibilities and obligations. Through its training modules, KnowBe4 translates technical jargon into practical actions. Employees learn how to handle personal data ethically, securely, and in full compliance with regulations. This not only mitigates the risk of regulatory fines but also cements the organization’s reputation as a responsible steward of data.

2. SANS Security Awareness

SANS Institute is one of the largest sources of cybersecurity and data protection training and security certification in the world. SANS Securing Awareness Training program provides a range of security and data protection training courses designed to educate employees on data protection and adhering to data protection standards and regulations.

Key Features:

• Presented by the SANS Institute
• Respected brand
• Phishing simulation
• Training needs assessment

Why do we recommend it?

SANS Security Awareness Training is offered to non-technical employees, while the SANS Institute also provides professional cybersecurity certification training for IT specialists. The Security Awareness Training division focuses on safe working practices and particularly caution when opening, reading, acting on, and replying to emails. The SANS Institute also provides a phishing simulator.

The training modules are designed to elevate employees’ understanding of security and privacy risks, data handling best practices, and the consequences of data breaches. The modules are designed to be engaging and include real-world scenarios and interactive elements. Perhaps the most profound impact of SANS Institute’s Securing Awareness Training lies in its potential to catalyze cultural transformation. The training’s emphasis on individual responsibility and collective commitment contributes to the cultivation of a culture where security and data protection are not just a consideration but core values. When employees understand the value of data protection, they become ambassadors of the organization’s commitment to integrity, trust, and ethical behavior.

Who is it recommended for?

Any business would benefit from the Security Awareness Training programs offered by the SANS Institute. The EndUser Training courses are implemented through videos that are presented in non-technical terms, so the viewer doesn’t need any technical knowledge in order to benefit from them. Courses are available in 34 languages.

By infusing data protection awareness training into the organization’s DNA, the SANS Institute turns employees into advocates who recognize that data protection is not just a legal obligation but an ethical imperative. This shift has a cascading effect, resonating with customers, partners, and stakeholders, and propelling the organization toward a cyber resilience culture where security and data protection are a priority.

3. IAPP Data Protection Training

IAPP stands for the International Association of Privacy Professionals. It is a well-known and respected organization that focuses on promoting and supporting professionals involved in data protection, privacy, and information security. The IAPP provides resources, education, certification, and networking opportunities for individuals and businesses that deal with data protection and privacy.

Key Features:

• Courses tailored to local legal requirements
• Online or in person
• Entry-level courses

Why do we recommend it?

IAPP Data Protection Training is produced by the International Association of Privacy Professionals. The courses on offer are tailored to specific requirements according to the location of a business. There are also role-appropriate data privacy training courses for activities such as Human Resources, marketing, or finance.

Developed with leading privacy and data protection experts, IAPP training courses span legal, regulatory, governance, and operational issues. These programs are designed to educate individuals about various aspects of data protection, privacy, compliance, and information security. The IAPP offers a range of training options to cater to different skill levels and roles within the field.

Other training offerings include:

• Certification Programs IAPP offers several globally recognized certifications for professionals in the data privacy and security domain. These certifications cover various levels of expertise and focus areas.
• Training Workshops and Webinars IAPP offers various workshops and webinars on topics related to data privacy and protection. These events provide practical insights, case studies, and expert guidance to help professionals understand and navigate the complexities of data privacy laws and regulations.
• Privacy Training for Employees IAPP provides resources for organizations to train their employees on data privacy best practices. These resources help organizations raise awareness about privacy concerns and ensure that employees understand their responsibilities in handling personal data.
• Online Learning Platform IAPP offers an online platform called “Privacy Core e-learning” that provides interactive modules covering various aspects of data privacy. This platform allows individuals to learn at their own pace and gain practical knowledge about privacy laws, compliance, and best practices.
• Resource Library IAPP offers an extensive collection of resources, articles, research papers, and toolkits related to data privacy. These resources can be valuable for individuals seeking in-depth information on specific privacy topics.

Who is it recommended for?

The IAPP courses are designed for purchase by corporations for employee training rather than for individuals who want to improve their career marketability. The IAPP courses can be taken online individually or as a group in a live streaming class. Companies can also send employees to third-party IAPP-approved training centers.

IAPP training offers a way to advance your employee career and enable them to gain a certified qualification from the ANSI National Accreditation Board (ANAB), an organization that provides accreditation services for a wide range of certification and testing programs.  IAPP training is available in three formats: Online, Live Online, and In-Person Classes. These formats cater to different learning preferences, budgets, and schedules. All modalities cover the complete range of topics needed for the respective IAPP certification.

4. Fortra Terranova Security

Terranova Security simplifies the process of creating risk-based campaigns that incorporate top-tier training content and practical data protection training. Terranova Security’s approach revolves around equipping employees, third-party contractors, suppliers, partners, and other stakeholders with the necessary skills to make data protection a default behavior.

Key Features:

• Training for cybersecurity professionals
• End-user training
• Compliance guidance

Why do we recommend it?

Fortra Terranova Security provides general security awareness training for end users, which focuses on phishing detection skills. It also has a menu of courses that relate to specific roles, such as cybersecurity technicians and compliance managers. The company specializes in GDPR procedural training. The company also offers a third-party risk management service.

Terranova Security’s training platform helps foster a deep understanding of data privacy awareness in your workforce by providing quality training content and activities that explore key trends in data protection. The solution helps educate employees on how to better protect personal information and reinforce learning to maximize behavior change. This hands-on experience helps to instill a security awareness culture within your organization.

Who is it recommended for?

The Terranova package will appeal more to companies that need to comply with GDPR for their operations related to consumer-facing activities in the EU. The courses are accessible for non-technical staff and can be presented in the form of games. Companies that aren’t involved with GDPR could still be interested in the phishing awareness training courses from Terranova.

What sets Terranova Security apart is its commitment to delivering measurable results. Through in-depth analytics and reporting, organizations gain insight into the effectiveness of their training efforts. Personalized dashboards and pre-built widgets enable real-time monitoring of training progress and performance. This data-driven approach allows for the continuous refinement of the training program, ensuring that it remains aligned with the evolving cyber threat landscape.

5. VIPRE Inspired eLearning

Inspired eLearning is a company that specializes in providing cybersecurity and data protection training solutions. Inspired eLearning Data Protection training teaches data protection laws and how to apply key principles and concepts that help safeguard against common data threats and vulnerabilities. The Privacy Training solution offered by Inspired eLearning is designed to ensure employees are always up-to-date and compliant with the latest privacy regulations. This ensures that your organization can stay ahead of the curve, minimizing risks associated with non-compliance.

Key Features:

• Phishing awareness games
• Phishing simulations
• Results testing and analysis

Why do we recommend it?

Inspired eLearning provides a large library of training courses on a range of topics, which includes security awareness training. The library provides standard-specific training courses for GDPR, PCI DSS, and HIPAA. Companies will also find role-tailored options in the menu. Combine courses to suit the needs of each employee.

Whether your team handles medical, financial, or personal data, Inspired eLearning’s Data Protection training has got you covered. With offerings like “PCI Essentials for Account Data Handlers and Supervisors” and “Key Principles of the GDPR,” your employees can access targeted training that is relevant to their roles. From IT professionals seeking to understand PCI requirements to data handlers grappling with the intricacies of GDPR compliance, the courses are designed to cater to diverse learning needs.

Who is it recommended for?

Each individual course is presented as a video. None of the data protection courses go into great detail about the standards that they explain. So, this isn’t a training program for legal professionals in the field; rather, it provides awareness pointers for data processing and customer support employees.

For over 15 years, Inspired eLearning security and data protection awareness training programs have been leveraged by organizations ranging from small businesses to multinational corporations. Its robust user support system ensures a seamless training experience for your employees. From turnkey implementation to a comprehensive “how to” video library, live chat, and phone support, their customer-centric approach guarantees that your team can confidently navigate the training process. A free trial is available on request.

6. Skillsoft

Skillsoft is a leading eLearning company that provides modern data protection, privacy, and compliance training solutions. With a wealth of expertise and a diverse array of cybersecurity and data protection courses, Skillsoft equips businesses with the knowledge and tools they need to navigate the complex world of data protection regulations. Skillsoft’s training program is designed to address issues related to data protection regulations, standards, and best practices across industries. This ensures that organizations remain compliant with legal requirements while fostering a culture of ethical behavior.

Key Features:

• Video-based training
• Live courses possible
• Bespoke training options

Why do we recommend it?

The Skillsoft platform offers a strand of programming skills training as well as its security awareness training courses. The security courses relate directly to the development and/or management of IT systems rather than end user awareness training. Courses are intended to be purchased by companies for employee development rather than by individuals.

Skillsoft’s training provides a clear overview of the data protection laws and industry standards that organizations are obligated to adhere to. This aspect ensures that employees are aware of the legal landscape and can make informed decisions to avoid breaches. The training underscores the vital role employees play in enforcing the company’s security and privacy policies and procedures. By highlighting the direct link between individual actions and overall data security, employees are motivated to become proactive contributors to the organization’s privacy posture.

Who is it recommended for?

The training programs in the list of courses from Skillsoft include certification programs for industry-recognized qualifications and also security guides for application development projects – in other words, DevSecOps. The courses are aimed at highly trained developers, coders, and project managers. There is also a growing list of AI-related security training courses.

An essential component of the course is guiding employees on how to react in the event of a security breach. Clear protocols are outlined to ensure a swift and effective response, minimizing potential damage and complying with legal obligations. Skillsoft’s training can be customized to align with specific industry regulations and an organization’s internal policies, making the training highly relevant and practical. The platform also allows organizations to track the progress of employees and measure their understanding through assessments. This data-driven approach enables organizations to identify areas of improvement and take corrective actions. A free online demo is available on request.

7. OneTrust Platform

OneTrust is a prominent technology platform that specializes in helping organizations manage various aspects of data protection, security, privacy, and data compliance. It offers a suite of tools and solutions designed to address the complex challenges posed by data protection, privacy regulations, and the need for ethical data handling. A free 14-day trial and demo are available on request.

Key Features:

• Management for many data privacy standards
• Risk assessments
• Data discovery and classification

Why do we recommend it?

The OneTrust platform is a comprehensive data security system that extends to mechanisms that ensure consent from users and also those that comply with data subject access requests (DSARs). There is much actual training in this package. However, all plans include access to the research of OneTrust’s team of experts that includes guidance on best practices.

OneTrust provides organizations with visibility into critical areas such as privacy, governance, risk management, ethics, and environmental, social, and governance (ESG) concerns. This holistic approach ensures that organizations can proactively address these aspects in a synchronized manner, reducing silos and enhancing efficiency. OneTrust goes beyond providing training to offering tangible proof of data protection compliance through detailed reports on training history and performance. This supports internal audit efforts and also bolsters an organization’s ability to demonstrate its commitment to data protection and regulatory compliance with external stakeholders.

OneTrust’s platform’s key features and capabilities include:

• Privacy Management OneTrust assists organizations in managing their privacy programs by providing tools for data inventory and mapping, consent management, privacy impact assessments, and managing subject access requests.
• Data Governance The platform facilitates data governance by helping organizations establish policies, procedures, and controls for data management, classification, and retention.
• Vendor Risk Management Organizations can assess and manage the privacy and security risks posed by their third-party vendors and partners.
• Compliance Management: OneTrust aids organizations in adhering to various global privacy regulations, such as GDPR, and others.
• Consent and Preference Management Organizations can use OneTrust to collect and manage user preferences and permissions for data collection and processing.
• Incident and Breach Management The platform provides tools to detect, respond to, and manage data breaches and incidents, ensuring compliance with reporting requirements.
• Ethics and Compliance OneTrust assists organizations in promoting ethical behavior and compliance by offering tools for training, policy management, and whistleblower reporting.

Who is it recommended for?

This platform is available in two categories: for large corporations and for businesses with 500 employees or less. Those two categories are not packages. Instead, buyers pick from a different menu of services according to their size. Larger corporations get a custom package with a tailored quote, while smaller businesses can select their modules online and sign up without having to speak to the Sales Department.